|Table of Contents|
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The Faculty Table Generator is a World-Wide Web tool that allows users to access aggregate information about GVSU faculty members over the internet. Using the table generator, getting the information you want about GVSU faculty is a simple drag-and drop process, but the tool has the flexibility to help you get exactly the data you need without a lot of unnecessary information.
Note that the Faculty Table Generator delivers data on multi-semester contracts only. This includes "regular" (tenured and tenure-track) faculty and Affiliate and Visiting faculty. It is not currently possible to obtain data about adjunct faculty via the Faculty Table Generator.
The table generator consists of two principal parts:
For example, if you put the Rank pod into one of the of the slots labeled "Row", it would specify a table that looks something like this:
|Number of faculty|
The table shows the number of faculty members by rank, with the ranks listed down the left side of the table. (You specified Rank as a "Row" variable, so the table has a row for each rank.) If you put Rank in one of the slots labeled "Column" instead, the table would look like the following, with the ranks listed across the top of the table:
|Rank||Distinguished Professor||Professor||Associate Professor||Assistant Professor||Instructor||Affiliate Professor||Visiting Professor||Total|
When you've designed your table the way you want it to appear, click the "Submit Request" button, and your table will be created exactly as you've requested, and you can read it in your browser, print it, go back and modify the specifications, or open it up as a spreadsheet.
The easiest way to move a pod is just to click it and drag it to where you want it to be. Use the left mouse button to click and drag the pod, and release the button over the desired location to drop the pod. Pods can only be dropped in appropriate slots or in their "home" location. If you drop a pod anywhere else on the page, it will return to its "home" location. The home location is the space reserved for the pod in the list of available pods (the upper 2/3 of the page).
You can also move a pod by using its options menu. Left click on the pod to view the list of actions you can take with the variable. Among the options listed will be a list of places where the pod can be moved. These options will include some, but not all, of the following:
If you move a pod (either by drag-and-drop or the pod options menu) to a slot that is already occupied by another pod, the pods will trade places, with the displaced pod going to the place where the pod you moved started. (If the pod you moved was in its "home" location, the displaced pod will go to its own home, not to the exact spot where the new pod was located.) If the displaced pod is not allowed to occupy the slot from which you moved the new pod, the displaced pod will go to its home location instead.
In addition to moving a pod into, around in, or out of the table, there are several other useful actions available from the pod options menu. Not all options are available for all pods, and some options are context-sensitive -- they only appear on the options menu when the situation makes them appropriate.
The following actions may be available from the options menu:
A table can show your information in up to four different ways: across the columns of the table; down the table in rows; broken up into many different table pages; or as the data element summarized within the table's individual cells. The following example illustrates the 4 types: (Some examples throughout this document are from the Section Table Generator, which shows data on course sections, but the concepts illustrated apply equally to all of the table generators.)
Data = Number of Sections
Course Prefix = FRE
|In the tables to the left, Course Level is laid out as a "Column" variable, while Instructor Rank is shown as a "Row" variable. Course Prefix is a "Page" variable here, meaning that a separate table is created for each subject area. Finally, the "Data" element for these tables is Number of Sections , so each cell shows the number of sections with the characteristics described by the "Column", "Row", and "Page" variables. A table with two data elements, Number of Sections and Census Credit Hours, is shown below. In it, the data elements are arrayed horizontally, as if they were values of a "Column" variable.|
Data = Number of Sections
Course Prefix = GER
Course Prefix = FRE
The Table Generator allows you to select up to 2 column variables and up to 2 row variables. You can select one page variable and up to 4 data elements. If you select more than one data element, a new pod, Data Variables, will appear in your table diagram. This pod is a placeholder that controls how the multiple data variables will be dispayed in your table. You can move it around in your table (to other "Column", "Row", or "Page" slots), but the only way to remove it from the table is to remove "Data" variables until only one "Data" slot is occupied, at which time the Data Variables pod will disappear. The Data Variables pod will initially be placed in an empty "Column", "Row", or "Page" slot if possible. If all of those slots are filled, Data Variables will displace the pod in the second "Column" slot.
The following tables illustrate effects of different placements of Data Variables:
|Data Type||Number of Sections||Census Credit Hours|
|Instructor Rank||Assistant Professor||Associate Professor||Total|
|Number of Sections||10||3||13|
|Census Credit Hours||446||142||588|
|Instructor Rank||Assistant Professor||Associate Professor||Professor||Total|
|Instructor Rank||Assistant Professor||Associate Professor||Professor||Total|
With both the column and row elements, you have the option of nesting variables. Nesting a variable means that the different levels of the second variable will be shown for each level of the first variable. For the "Column" slots, a variable in the right-hand slot will be nested within the variable in the left-hand slot. For "Row" variables, the variable in the lower pod is nested within the variable in the upper slot. In both cases, if there is only one variable specified for that particular dimension (that is, only one "Column" variable or only one "Row" variable), it makes no difference which of the two slots it occupies.
The tables below give examples of nested "Row" variables. In the first table, Course Level values are nested within Night/Weekend categories, while the second table has Night/Weekend nested within Course Level. Note that the same data are displayed either way, although the presentation differs slightly.
For "Data" variables, slot order only affects the order in which the types of summary data appear. For example, the first table below has Headcount before Attempted Hours, while the second tables has their positions reversed.
By using the pods' Record Selection windows, you can modify your table request to only include information about the faculty members that are of interest to you, For example, you can create a table of only Nursing faculty, or only female faculty members, or faculty with tenure.
You can access the Record Selection window for a variable by choosing "Use it for record selection" from the pod's options menu. Note that a variable does not need to be part of your table layout to be used for record selection.
The Record Selection menu will take one of
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two forms. For continuous variables, you are asked to designate a range of values to include (or exclude); for variables with discrete values you are given a selection list of possible values.
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To select a range of values, simply enter the lower and upper bounds of the range in the appropriate
boxes in the selection window. The default contents of the text boxes, "Low" and "High", are special
values which can be used to create open-ended ranges. For example, "Low" to "500" is how you would select
all values less than or equal to 500. (Note that selection ranges include both their lower and upper
You also have the option of excluding the values in the range (and keeping all others). To do this, select "Exclude" instead of "Include" in the first selection box.
To make a single selection from the drop-down list, just click the desired value. To make multiple selections, select the first value by clicking it, then make subsequent selections by holding down the Ctrl key and clicking the additional values.
When you have designated your selection criteria, click the "Done" button. The pod for which you just created selection criteria will now have asterisks (*) in its upper corners as a visual reminder that you have made exclusions. (Note that Term always has this appearance. See below for an explanation.)
If you specify selection criteria for more than one variable, those criteria are compounded -- Students must meet all selection criteria to be included in the table. For example, if you select "Undergraduate" for Level and "Journalism' for Major you will get data only for students who are undergraduates AND Journalism majors. (In logic terminology, you're making "and" operations, not "or" operations.) With these selections you could get the following simple demographic breakdown of undergraduate Journalism majors:
|. -< 18||2||2|
|18 -< 19||23||11||34|
|19 -< 20||29||10||39|
|20 -< 22||72||31||103|
|22 -< 24||71||24||95|
|24 -< 25||14||10||24|
|25 -< 26||13||6||19|
|26 -< 30||23||11||34|
|30 -< 35||9||5||14|
|35 -< 40||6||3||9|
|40 -< 50||3||1||4|
|50 -< 60||1||1||2|
To remind you that your table shows a subset of GVSU students rather than the entire population, there will be a small extra table at the end of each report that summarizes the selection criteria you submitted. For the example above, the summary table looks like this:
|Characteristic||Selected Values||Term||Fall 03||Major||Journalism||Level||Undergraduate|
You can generate tables with GVSU student data from a single semester or from multiple semesters. By default, tables will include data from the most recent semester.
Note that selecting more than one term in this step will not automatically result in a table that shows trend data. You must also include Term as a table element (That is, the pod should be in the table diagram). If you use multiple terms' data, but do not specify Term as a table variable, data will be aggregated across terms. It is not possible to unduplicate by term (that is, to count how may individuals meet certain criteria in at least one term in a multi-term range). If you need unduplicated student counts for a multi-semester period, please contact the Office of Institutional Analysis directly.
With many variables, you have a choice about how the values will be categorized in your table. This allows you much more flexibility to create the table precisely the way you need it. For example, if you need to compare information about students who are under 28 to those who are at least 28 years old, the default age categories (above) don't give you the information you need. You can use the formatting window for Age to tell the table generator to use a single cutpoint at 28, and your table will have just two age categories -- representing "Under 28" and "28 and Older".
There are two types of formatting windows you may encounter. A few variables have a limited number of formatting options available, and their formatting windows present a drop-down list with the choices. Following is a list of those variables and links to their data dictionary entries, where you can find specific details about formatting options.
The custom formatting rule for a continuous variable can take either of two forms: a list of specific cutpoints, or an interval for equal-size ranges.
Following is a list of data elements available in the Faculty Table Generator. A list or range of the extant values is given for each element. Definitions or explanations are provided for selected elements/values.
Department / School
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Number of faculty
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The semester in which the faculty member was employed. Since full-time faculty appointments begin in the fall and encompass
the academic year, faculty headcounts do not change between fall and winter semesters.
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The college that holds the faculty member's primary appointment.Back to variable list
The department that holds the faculty member's primary appointment. Although some faculty members hold joint appointments, they are required to have a primary department for Human Resources purposes, and it is with that department that the faculty member is tabulated.Back to variable list
The building in which the faculty members principal office is located.Back to variable list
The faculty member's rank or appointment type. The default level of aggregation is to show detailed rank, as in the first column of the table below. Alternatively, you may group all long-term and shorter-term full-time faculty (as shown in column 2) by using variable formatting.
|Distinguished Professor||Regular Faculty|
|Affiliate Professor||Affiliate and Visiting Faculty|
Indicates whether the faculty member has earned tenure, or is eligible to earn it.
The level of the faculty member's degree, as recorded in the Human Resources system
The full-time equivalence (FTE) of the faculty member's appointment. Although all faculty included in the Faculty Table Generator have appointments that are commonly called "full-time" in postsecondary education parlance, a few are in fact only employed part-time. The majority of these cases are phased retirement arrangements for long-time faculty members. When used as a data variable, table cells will contain the sum of the FTE for all applicable faculty members.Back to variable list
The faculty member's genderBack to variable list
The faculty member's ethnicity, as reported in the Human Resources data system.Back to variable list
The faculty member's age, as of September 1 of the given academic year.Back to variable list